Along with the convenience that technology delivers, there are always cybersecurity risks. Unfortunately, as one gets more advanced, so does the other.
While storing your documents in the cloud make them easily accessible, you also make them susceptible to being hacked. This is particularly true if they are business files that contain sensitive information., making them attractive to hackers.
So, how do you protect your documents and those of your clients? In this article, we’ve outlined some tips.
Files in Word, Excel and PDF formats can all be password-protected. In terms of setting up passwords, it’s a good practice to use strong ones which include a mix of upper and lower case letters, numbers, and symbols that do not tie to your personal information. If you have trouble keeping track of passwords, you can use a secure service that stores all your passwords.
Keep a Backup
As handy as it is to store things in the cloud, it’s a good precaution to store copies of sensitive documents on a hard drive. You can also go the extra mile by keeping a hard copy. This way, your documents will remain accessible in case your server goes down.
Organising and keeping backups of your online documents can guarantee that you’ll not lose copies, even in the event that you accidentally delete them.
Invest in a Secure Storage Service
While free document storage services look attractive, they don’t guarantee security for your documents and those of your clients.
Using paid, high-quality document storage services may actually save you money in the long run by saving you from cybersecurity risks that could lose your clients and worse, damage your business reputation.
There are many other ways to keep your personal information secure such as keeping your devices themselves protected.
- Install security software such as antivirus, antispyware, and a firewall that can protect you against intrusions and viruses that can compromise your files and passwords.
- Avoid phishing emails that could expose your system to malware or spyware that could capture your passwords and other sensitive information.
- Read privacy policies that could give you an idea of how a site uses your collected information.
- Lock up your device to prevent unauthorized use using passwords and other authentication software.
As said earlier, you can look into storing your files in a PDF format for security. PDF files can be secured with a password and can be customised whether a user can open or print them. What’s even better is that files in this format can’t be easily edited.
In most cases, you will need a PDF editor that allows you to edit a PDF file like a Word. There are many free PDF editors online where you can convert PDF files into other formats and vice versa. Some even let you request for e-signature directly within the application. Another advantage to PDF formats is that regardless of the device or operating system you’re accessing it from, the original layout—including fonts, spacing, and pictures—will look the same on all ends.
With these advantages of the PDF format, it’s not hard to find out why they play an important role in data security. They make it easy to share content online, without risking the safety of your sensitive information. Sending PDF to editor online is also convenient. You can either upload the file or enter the link on the website.
Above all these, another advantage of having your files converted into PDF is that it allows the compression of your files. This is particularly helpful if you have plenty of pictures within the document. It helps you load your files faster and more convenient.
For free PDF editors online, you should look for one that can convert thousands of different types of PDF into an editable format. The best ones allow you to edit every element on the file from the fonts to colors to images as well as change the size of your file for different purposes: social media, print, etc. All these advantages should be accessible and ready-to-use, with no technical or software skills required.
Secure your data today by converting them into PDF. Access and edit them anytime using a reliable PDF editor online.